Estate Manager

ESTATE MANAGER - JOB DESCRIPTION

The Estate Manager will be responsible for:

• Overall care for and operations of the home and facilities.
• Maintaining and making ready all systems, equipment, toys, vehicles and facilities for family and guest use.
• Assisting with family and guest visits as needed for supplies, errands, and managing all requested hospitality services.
• Interfacing with the local community and government, acting as liaison for the family.
• Exploring cost saving methods, materials, procedures and keeping abreast of state of the art techniques for all facilities and grounds.

• Building and maintaining a successful team of staff and vendors.
• Supervising and keeping records of all work performed on property.
• Creating procedure manuals and training where necessary.
• Developing documentation for all job and safety training.
• Holding weekly staff meetings and including agenda in weekly reports to owners.
• Managing staff schedules; including overtime approval.
• Submitting payroll and time off requests. 

• Managing all contractors / vendors on site; scheduling, scope of work, timeline and cost.
• Oversight and reconciliation of construction projects and related services.
• Providing weekly updates that include visual documentation of progress.
• Ensuring all subcontractors have provided COI and W9 prior to commencement of work.

• Reviewing and approving invoices; submitting to owners for payment.
• Adhering to the spending / approval process agreed upon with the owner.
• Submitting receipts for purchases and allocating goods bought for review.