Personal Assistant — Art Collecting & Lifestyle Enhancement

Role Summary

A culturally engaged Southlake family is looking for a Personal Assistant to elevate their daily life, aesthetic environment, and social ecosystem. This role blends art collecting with lifestyle management for a well-traveled and loving family. The ideal candidate is thoughtful, passionate about art, and has refined tastes and cultural understandings.

Primary Responsibilities

Art Collection Support 

•  Liaise with galleries, auction houses, advisors, and framers
• Track acquisitions, provenance, invoices, consignments, and insurance
• Oversee packing, shipping, installation, storage, climate-control vendors, and securitys
• Conduct research and curate art book library 

Household Management and Lifestyle Enhancement

• Work with House Manager and cleaning staff to enhance the daily life of the family
• Plan birthday parties, social gatherings, holidays, and celebrations
• Work with vendors including caterers, musicians, florists, rental companies, and photographers
• Maintain year-round gifting calendar
• Assist with wardrobe organization, shopping, lookbooks, donations etc
• In charge of weekly floral program and scent management according to season and events

Luxury Travel Coordination

• Curate global itineraries—hotels, villas, drivers, cultural experiences
• Secure event reservations, behind-the-scenes access, exclusive experiences 
• Prepare travel briefs, packing lists, visas, concierge communications, and local guides

 Interior Design & Aesthetic Oversight

• Liaise with designers, architects, builders, and fabricators
• Research and suggest furnishings, finishes, textiles, art placement, antiques, commissions, and décor
• Manage samples, mood boards, bids, installations, white-glove deliveries, approvals

 Ideal Candidate Profile

• Bachelor's degree in Art History, Design, Fashion, or related fields.
• 5–10+ years supporting UHNW families, art collectors, luxury hospitality, high-end gallery, interior design, or PR firms
• Solid knowledge of modern and contemporary art, museums, design, architecture, fashion, and cultural trends
• Exceptional taste, discretion, emotional intelligence, and social sophistication
• Highly organized, anticipatory, calm under pressure, deadline-driven
• Flexible schedule, evenings/weekends/travel when needed
• Tech-fluent: Google Suite, Apple ecosystem, basic graphic design software, calendar management