Job Title: Project Manager/Personal Assistant
Location: Santa Cruz Mountains (Scotts Valley) and San Francisco, CA
Type: Part-Time (15 hours per week, with potential to increase to full-time as projects scale)
Mileage Reimbursement: Assistant will be reimbursed for travel using the Federal Standard for travel to San Francisco Property as the "main property" in this situation would be Santa Cruz due to the amount of work needed for their two parcels. The clients live primarily in San Francisco.
Compensation: Starting rate $75 an hour, final starting pay rate will be based on experience. Please include your rate in your application.
Overview:
Our client, based in the Castro District of San Francisco, owns two parcels in the Santa Cruz Mountains and is seeking a highly organized, detail-oriented Project Manager/Personal Assistant to help manage construction projects and home improvement projects.
The role will begin as part-time, focusing on the development of the smaller parcel in the Santa Cruz Mountains, which currently has no home. Key tasks include sourcing a developer, contractors, coordinating timelines, and ensuring project progress as the parcel is built into a rental property with a quick turnaround.
You’ll also support ongoing maintenance at the San Francisco home and assist with planning future renovations for the larger parcel in Santa Cruz, which features an existing home. As the role evolves, there’s potential for it to grow into a full-time position, including overseeing the full renovation of the larger parcel in Santa Cruz into the client’s dream weekend retreat. You’ll serve as the on-site liaison with the general contractor crew while working closely with the client on design and project decisions.
This is a great opportunity for someone excited about property development and home improvement projects, looking to play a key role in building and transforming unique spaces.
Key Responsibilities:
Santa Cruz Mountains Parcels:
- Parcel One: This parcel is on 12 acres and serves as the higher-priority task. The first responsibility of the Assistant will be sourcing a developer to lead the project. The Assistant will ensure the client’s vision is executed, holding firm to their standards, making quick decisions when needed, and overseeing the project’s successful completion. A modular home is under consideration for this project.
- Source and hire a developer to lead this project.
- Manage the design, gutting, and rebuilding process with a focus on maximizing rental potential.
- Oversee timelines, budgets, and quality control to ensure all work meets client standards.
- Manage contractor relationships and maintain clear project communication.
- Parcel Two: Major Weekend Home Project (after/during the first parcel)
The weekend home is situated on 180 acres of redwood forest and spans 4000 sq. ft. This property will undergo a complete leveling and rebuild, transforming it into a blank slate with the plan of creating the client’s dream weekend home. The project will require sourcing top-tier talent, including an architect and a different general contractor and design company than the one used for parcel one. The Assistant will assist in overseeing the design and construction process, ensuring the rebuild meets the client’s high standards and aligns with their vision for a beautiful weekend home.
- Source, and hire an Architect to work side by side with clients.
- Lead and manage the design (but wont be actually designing will just be following client’s design orders) and construction of a larger-scale, weekend home.
- Ensure seamless communication with contractors and adherence to project timelines.
San Francisco Home:
- Backyard Renovation Project:
- Oversee vendor sourcing and project management from start to finish.
- Vet and hire designers, architects, and contractors.
- Manage the design phase, including budgeting, approvals, and project execution.
- Provide regular updates, budget tracking, and client feedback incorporation.
- Ongoing Maintenance & Vendor Management:
- Manage routine maintenance tasks such as water heater servicing, painting, and appliance upkeep.
- Coordinate one-off projects like security system installation or event planning.
- Personal Assistance:
- Provide personal assistance services as needed, including running errands, scheduling appointments, managing household logistics, and supporting the family’s day-to-day needs.
Qualifications:
Experience & Skills:
- Minimum of 5 years of relevant experience, with a preference for construction and home renovation management experience.
- Strong vendor management experience, including sourcing and overseeing contractors and service providers.
- Excellent organizational skills with the ability to manage multiple tasks simultaneously.
- Strong attention to detail and ability to make informed decisions.
Personal Traits:
- Professional, detail-oriented, and able to enforce client standards.
- Trustworthy, with the ability to make decisions on behalf of the client while respecting their final say.
- Comfortable with occasional travel between locations and managing large-scale projects.
This role offers the opportunity to make a significant impact on both personal and business development fronts. We look forward to finding a dedicated professional ready to take ownership of these exciting projects.