Household Manager / Butler

| Atherton, CA, United States

Posted Date 11/11/2022
Description

$120,000 to $140,000/year + Benefits. DOE.

Up to 20% performance-based bonus.

Full-time, non-exempt/hourly position.

Atherton, California, USA.

Schedule flexibility is required.

 

ABOUT US:

Excellence Services LLC is a professional private-owned company that provides luxury service for an HNW family exclusively. We help our client enjoy their life and encourage employee success.

 

PRIMARY CHARACTERISTICS SOUGHT AFTER:

Displays a heightened level of discretion and confidentiality. Honest, humble, take accountability, and operates with integrity. Takes pride in their work and uses initiative to exceed expectations and standards. Calm, meticulous, and personable demeanor. Must be a self-starter and comfortable with autonomy.

 

PRIMARY DUTIES:

Household & Management

  • Act as a point of contact and gatekeeper for the principals.
  • Maintaining day-to-day operation of the residence.
  • Train and review staff (concierge-style service and discretion are key). 
  • Set the service standard to meet the needs of the family. 
  • Oversee events and dinner parties, orchestrating staff accordingly.
  • Create weekly and monthly schedules for staff.
  • Event planning and holiday preparations. Coordinate with vendors for holiday decor.
  • Handling and caring for fine art, fine furniture, and collectibles.
  • Wine cellar and smart home systems management.
  • Source, contact, and manage vendors. 
  • Close supervision of construction and renovation projects.
  • Work with complex household systems: “smart home” systems, Vantage, HVAC, etc.
  • Oversee seasonal routines and procedures for the household interior and exterior needs.
  • Daily walk-through of the property (interior and exterior).
  • Manage petty cash: maintain and submit records and receipts.
  • Organize, package, ship, and receive deliveries and packages for households and principals.
  • Oversight of the estate’s inventory; personal items and household supplies.
  • Update and manage household manuals, policies, and SOPs. 
  • Assist the HR team of the family office with household staff hiring; Conduct live interviews. 
  • Continuously optimize the workflow & process, improve efficiency and reduce Pricipals’ Intervention.

 

Personal Assistant

  • Scheduling for principal’s personal and professional Google calendars. 
  • Purchase gifts; develop and maintain digital gift tracker; review and audit receipts.
  • Cross-communication with travel concierge, event planner, and accountants.
  • Assist with personal archival, filing, shipping, and return projects.
  • Organize luggage and travel arrangements of Principals for trips.
  • Greet guests and provide formal yet comfortable service during visits.
  • Collect information, and perform research and data analysis as needed.
  • Some driving/errand duties as needed.

 

JOB REQUIREMENTS:

  • 4-Year degree from an accredited college or university.
  • Minimum of 3+ years of relevant experience working in private homes of 15,000 sq. ft or larger.
  • Outstanding references from employers. References will be verified.
  • Superb command of the English language, both verbal and written.
  • Must have excellent interpersonal skills.
  • Possesses superior project management and time management skills.
  • Flexible scheduling with availability to work overtime and weekends as needed. A 24/7 mentality.
  • Valid driver’s license with an upstanding driving record.
  • I9 eligibility for work authorization.
  • Able to pass an extensive background check upon conditional offer of employment.

 

OUR CORE VALUES:

  • Principal’s First

Ability to stay focused on meeting and exceeding Highly Private Principals/Client's needs.

  • Learn from mistakes

Able to admit mistakes upfront and seek the truth. Learn and grow from mistakes. Make thoughtful choices and provide solutions to avoid future mistakes. Keep improving.

  • Conscientious

Finishes duties mindfully, effectively, and promptly.

  • Dedication

Shows a deep commitment to the role and people.

  • Accountable

Takes ownership of tasks and time for due diligence.

  • Independent

Thinks and acts independently.

  • Resilience

Does not complain or shy away from assigned work. Confronts difficulties with a positive outlook. When the going gets tough, the tough get going.

 

To help us better understand your qualification, feel free to click this link to complete a quick one-way interview to expedite the hiring process! https://hire.li/15b43c9

Job Type
Full-Time
Job Categories
Butler | Executive Assistant | Family Assistant | House Manager | Personal Assistant
Compensation
$120,000 to $140,000/year + Benefits. DOE. Up to 20% performance-based bonus.

Share this job