Household Manager - Family Assistant

| Villanova, PA, United States

Posted Date 6/02/2021

Household Manager/Personal Assistant

Couple and 6 young adults who visit when off from college looking for a proactive, organized, detail oriented, self-motivated, discrete and reliable personal assistant- household manager who is flexible and willing to wear different hats.  In this role flexibility with schedule and anticipation of the principals’ needs are a must.  This position will largely be Monday-Friday, but we need a 24/7 mindset with the ability to work weekends especially during the summer.

The family has a vacation home at the New Jersey Shore where they spend most of the summer. You will be required to travel back and forth to/from their beach property and/or to live-in while family is there. 

There are 6 young adult children who visit during weekends, holidays or vacations.

What You’ll Do:

  • Managing the household staff. 3 housekeepers and a houseman. Hiring when needed, training and ensuring their daily tasks are completed to principals liking.
  • Grocery shopping and keeping the fridge stocked with breakfast-lunch items like cut up fruits, vegetables, cold cuts and salads
  • Updating household inventories and procuring supplies.
  • Coordinate, monitor and log all maintenance and improvements for two properties.
  • Managing vendor and contractor relationships, including scheduling, accounts payable, project management, etc.
  • Routinely inspect properties for repairs needed and address them with houseman or vendors.
  • Organization/monitoring of household projects
  • Responsible for car maintenance and related issues
  • Personal shopping, running errands and concierge work.
  • Assisting in packing and unpacking. Principals travel often.
  • Coordinating travel arrangements that require detail itineraries and changing logistics.
  • Daily care of pets including feeding, walking, vet and grooming appointments and maintaining pet supplies (cats/dogs)
  • Assist in preparing dinner 2-3 times a week
  • Setting/clearing dinner table and leaving the kitchen clean and organized
  • Overseeing events including large holiday celebrations and charity events.
  • Acting as liaison to the couple’s fast-paced family office.


What You’ll Need:

  • Minimum 3-5 years related experience working on a similar role for a private family.
  • Incredibly hands-on approach to principal’s service.
  • Utmost discretion and confidentiality are required.
  • Flexibility in scheduling with willingness to work long hours and weekends as needed.
  • Exceptional organizational skills and dedication to responsibilities; maintaining household manuals.
  • Sense of humor and positive attitude
  • Fluent in English is a must.
  • Valid Driver’s License with clean driving record.
  • Technology savvy with proficiency in both Mac and PC systems.
  • Must love dogs and cats.
Job Type
Job Categories
Estate Manager | Family Assistant | House Manager | Personal Assistant
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