In Person Office Manager - Midtown Manhattan

In office Monday - Friday 8:30AM – 6:30PM

Overview: A private investment firm located in Midtown Manhattan is seeking an Office Manager to support its team.  The Office Manager, who will report directly to the Director of Operations, will perform a variety of functions requiring exceptional attention to detail, sound judgement and the ability to handle confidential information with discretion. The successful candidate will possess a strong initiative, commitment to delivering the highest quality work product, and the energy and flexibility to succeed in a fast-paced, deadline-driven organization. This individual will need to work well in a team environment and represent the Partners, and Firm, with the utmost professionalism.  This position will entail office management, administrative functions, and some Personal Assistant tasks.

Responsibilities:

• Receptionist duties, including registering and greeting guests, booking conference rooms, and managing incoming calls and mail
• Maintaining a clean, organized and welcoming environment in the office/kitchen and meeting rooms
• Tracking inventory and ordering office and kitchen supplies 
• Ordering refreshments for meetings
• Preparing conference rooms for meetings (AV equipment, stationery, etc.)
• Overseeing floor operations, including vendor management and caring to tenant issues
• Scanning and filing of receipts and documents
• Creating, organizing and maintaining physical and digital document folders
• Maintaining Excel schedules related to operations and office management
• Printing and binding presentation materials
• Tracking expenses and creating expense reports 
• Calendar management and scheduling for 1 Partner
• Updating and creating new contacts in Outlook
• Ordering business gifts, flowers, personal shopping as assigned by Managing Partners

Qualifications:

• 5 years’ experience in a top-level, high-pressure, deadline-oriented executive environment
• Advanced knowledge of MS Office
• Excellent organizational skills, detail-oriented and with the proven ability to prioritize a heavy workload
• Previous experience in a financial services environment
• College degree