A dynamic and busy CEO is seeking a goal-driven, remote Executive Assistant who will be deeply involved in both personal and professional endeavors. The ideal candidate will possess a genuine passion for supporting others, demonstrating exceptional organizational skills and a proactive mindset. This role requires seamless management of the CEO’s growing business schedule alongside personal family commitments, ensuring that every detail is meticulously handled.
**Key Responsibilities:**
The Executive Assistant will play a crucial role in the day-to-day operations by:
- Preparing and managing correspondence and documents, including spreadsheets and presentations.
- Attending calls and meetings, taking detailed notes and ensuring follow-ups are executed.
- Coordinating complex schedules and managing calendar logistics with precision.
- Scheduling both personal and business appointments to optimize time management.
- Capturing and recording contact information for efficient communication.
- Booking all travel arrangements, including flights, rental vehicles, and hotel accommodations.
- Creating detailed trip itineraries and shared notes to ensure smooth travel experiences.
- Executing special requests, including thoughtful gifting and acknowledgments.
- Coordinating special events and party planning for business functions, personal dinners, social gatherings, and philanthropic events.
**Qualifications:**
The successful candidate will possess the following qualifications:
- A minimum of 5 years of professional experience supporting a high-net-worth executive or similar role.
- A strong command of technology, particularly with Apple/Mac computers and products.
- Exceptional communication skills, both written and verbal, with a detail-oriented approach.
- Outstanding time management abilities, ensuring the CEO remains organized and punctual for all appointments.
- A high level of confidentiality, discretion, and independent judgment with a warm and courteous demeanor is required to fully support the CEO.
- A collaborative spirit, with willingness to pitch in and help wherever needed to achieve optimal outcomes.
**Additional Requirements:**
- Flexibility to travel domestically as needed to various CEO locations.
- Availability for 24-hour access to support the CEO’s needs.
- Excellent references from current and/or former employers are mandatory.
**Ideal Candidate Profile:**
The Executive Assistant will be a proactive thinker with a keen ability to plan ahead and anticipate the needs of the CEO. With a heart of service, the ideal candidate is not merely an information gatherer but a strategic partner who thrives in a fast-paced environment. The CEO values someone who is committed to being a part of the organization for years to come while respecting the importance of healthy boundaries.
If you are a detail-oriented professional who is passionate about supporting leadership and making a difference, we invite you to apply for this exciting opportunity.