Confidential - Full Time - Administrative Assistant & Project Coordinator

Seeking a candidate to support Principle and Chief of Staff in a private home office. You must be proactive, discreet, detail-oriented and able to move fluidly between high-stakes professional tasks and pivot when necessary. This position will provide comprehensive administrative support while coordinating multiple projects, ensuring efficient operations and successful project delivery. The position is Full-Time with paid Holidays.

Administrative Support:

•  Manage calendars, schedule meetings, and coordinate appointments
•  Prepare and distribute meeting agendas, take minutes, and track action items
•  Handle correspondence, including emails, letters, and phone calls, etc. 
•  Maintain systems and organize important documents
•  Some local travel and logistics required
•  Prepare reports, presentations, and other business documents
•  Manage and update email distribution and contact lists
•  Proficient with virtual meeting management (i.e. Zoom, Teams)
•  Manage any office supplies and equipment needs

Project Coordination:

•  Assist in project planning, scheduling, and resource allocation
•  Track project timelines, milestones, and deliverables
•  Coordinate communication between team members, stakeholders, and external partners
•  Organize and facilitate project meetings and status updates
•  Maintain project documentation and files
•  Identify potential issues and escalate to project managers as needed
•  Support project reporting and analysis
•  Track action items and follow up on deliverables with team members
•  Maintain project schedules and alert managers to potential delays or conflicts
•  Prepare status reports, dashboards, and project documentation

Requirements: 

•  Bachelor's degree or equivalent experience
•  2 - 3 years of administrative assistant experience required
•  This is an in-person position, Monday-Friday 9:00 A.M. to 5:00 P.M.
•  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
•  Strong organizational and time management skills
•  Excellent written and verbal communication abilities
•  Attention to detail and accuracy
•  Ability to multitask and prioritize
•  Professional demeanor and strong interpersonal skills
•  Experience with project management software systems is a plus
•  Knowledge of project management principles
•  Problem-solving and critical thinking
•  Adaptability and flexibility
•  Confidentiality and discretion
•  Team collaboration
•  Resourcefulness and proactive attitude

This role offers the opportunity to contribute through both administrative excellence and effective project coordination, which is ideal for a candidate who enjoys variety.