Part-Time House Manager

The Part-Time House Manager is responsible for overseeing general household operations through proactive oversight, hands-on care, and coordination of household services for a secondary home in Washington DC. This role is ideal for a detail-oriented, reliable individual who takes pride in maintaining a well-functioning home, anticipates needs before issues arise, and communicates effectively with vendors and household/property partners. The House Manager will also be responsible for some staff coordination and preparedness when Principals are in residence and/or in advance of their arrival.

This is a part-time role, approximately 20-25 hours per week with flexibility based on Principal and property needs. There is also a potential for more hours as needed.

Duties and Responsibilities

• Conduct routine visits to the residence to ensure all systems are secure, organized, and functioning properly.
• Monitor household systems including HVAC, plumbing, electrical, and mechanical.
• Report any damage or maintenance concerns and recommend appropriate solutions.
• Coordinate and oversee housekeeping team, landscapers, and other household vendors.
• Schedule, manage and maintain vendor relationships, deadlines, invoices, and track projects.
• Provide access to vendors, contractors, and other household service professionals.
• Prepare the home in advance of Principals arrival, including ensuring cleaning is scheduled, restocking and inventory completed, and confirm household settings according to preferences.
• Restore the home after Principal departure including scheduling cleanings, restocking supplies, and noting any maintenance needs or requests.
• Run occasional errands related to the home.
• Receive packages and mail as needed during home visits.
• Help maintain overall organization of the home including vendor lists, and household manuals.
• Additional duties upon request.

Skills and Abilities

• Able to exercise a high degree of confidentiality, discretion, diplomacy, and sound judgment.
• Professional, organized, resourceful and an excellent verbal and written communicator.
• Affinity for details and capable of synthesizing information succinctly.
• Able to multi-task, work independently and adapt easily to change.
• Self-starter who has a proactive approach to home management and private service.
• A team-player with a consistent commitment to high-quality work.
• Reliable, dependable, and comfortable with overseeing a secondary home without constant supervision.

Job Requirements and Qualifications

• At least 5 years of house or property management experience, preferably with a private family.
• Must be able to lift boxes/items up to 40 pounds and be comfortable sitting or standing for long periods of time.
• Strong communication skills with the ability to communicate effectively with principals, team members, family office partners, and vendors.
• Must be comfortable working independently and maintaining a high level of discretion.
• Tech savvy with the ability to operate different home and security systems as well as work within Microsoft and Apple products.
• Must possess a valid driver’s license and maintain an excellent DMV record.
• Must have own personal vehicle that can be used for running errands.
• Comfortable with pets.
• Must be legally able to work in the United States for any employer.
• Successfully complete an in-depth background investigation, including a cyber/social media risk evaluation.