A dynamic role blending executive administrative support, and creative content project support & management
Overview: A results-driven private Palm Beach family is seeking a highly organized, tech-forward Administrative Assistant to provide seamless support across personal, professional, and creative projects. This role is ideal for someone who thrives in a fast-paced environment, thinks strategically, and is able to synthesize and understand outcomes.
Working for a results-driven private family means everything revolves around tangible outcomes and measurable progress. This isn't about being busy - it's about being effective.
What Results-Driven Really Means in This Context:
- They measure success by completed projects, not hours worked
- They value systems that deliver consistent outcomes
- Looking for proactive solutions that prevent problems before they occur
Key Responsibilities:
- Manage projects and content from start to finish, ensuring outcomes are met within specific timelines
- Execute with consistent detail administratively, managing extensive projects and commitments
- Support book writing projects, organizing content, research, drafting content, and refining materials using AI tools
- Build and maintain and integrate personal/business CRM system for contacts and relationships
- Optimize digital organization across iCloud, Notability, shared drives, and project management platforms
- Manage correspondence and communications with precision and professionalism
- Synthesize information quickly and present it clearly and professionally
- Travel as needed to provide on-the-ground support
Who You Are:
- Results-Focused: You naturally think in terms of deliverables and deadlines, prioritize tasks based on impact not just urgency, and create systems that produce repeatable, reliable results
- Detail-Oriented & Systematic: Nothing slips through the cracks, you create reliable systems and follow through with precision
- Deadline-Driven: You manage timelines rigorously and deliver consistent execution on every project
- Organized & Proactive: You anticipate needs, stay three steps ahead, and naturally create order from complexity
- AI-Savvy: Proficient with tools like ChatGPT, Claude, Notion AI—you use technology to automate tasks, organize research, and boost productivity
- Excellent Communicator: Strong writer with attention to tone, clarity, and detail
- Tech-Fluent: Comfortable with Apple platforms, digital filing systems, and project management tools
- Resourceful & Adaptable: You solve problems independently and pivot gracefully when priorities shift
- Discreet & Professional: Trusted with sensitive information and polished in all interactions
Background: 2-5+ years in executive or administrative support—ideally in a private household, family office, or creative/entrepreneurial environment. Experience integrating AI into workflows is highly valued.
Compensation & Benefits: Competitive salary commensurate with experience | Comprehensive benefits including health coverage and paid time off | Domestic and international travel required
Location: Palm Beach, Florida (on-site with travel flexibility)